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City of Reno, NV Public Art Program Coordinator in Reno, Nevada

Public Art Program Coordinator

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Class Title

Public Art Program Coordinator

Class Code

5981

Salary

$50,594.09 - $67,790.27 Annually

  • Definition

  • Benefits

Classification Description Summary

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction, oversees and coordinates various operations, services, and activities of the City of Reno's Public Art Program and a wide variety of services and activities of the Arts, Culture and Events Office and Reno Arts & Culture Commission and its Committees; implements program goals and objectives; oversees assigned part-time staff; and performs a variety of administrative tasks in support of Reno's Arts, Culture & Events Department.

Essential Functions

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Assists in the coordination and administration of Reno Arts, Culture and Events programs and related activities including arts advocacy and community outreach activities, arts funding program administration, arts education program administration, art exhibition and collection management, communications and promotional activities, and performs related work as assigned.

Conducts extensive community outreach efforts; develops methods and opportunities for community input and participation; organizes and facilitates workshops, classes and public presentations; serves as a liaison between artists, City Departments/Offices, designers, architects, landscape architects and community groups; prepares and posts Reno Arts & Culture Commission and Committees meeting agendas and supporting documents; drafts reports and presents to the Reno Arts and Culture Commission, City staff, the Reno City Council, while reporting to the Arts, Culture and Events in the Office of the City Manager.

Develops, implements and oversees arts and cultural programs; recommends, develops, and implements short/long term-goals, objectives, and projects; creates and seeks partnership opportunities with nonprofit organizations, schools and other organizations and businesses to advance the overall goals of the program, the Arts, Culture and Events Office; the Arts and Culture Commission and the City; evaluates and modifies programs for maximum efficiency and customer satisfaction by reviewing current standards and programs, conducting participant surveys and researching similar programs; and prepares and presents program reports.

Implement and manage Reno's Arts & Culture Master Plan and Reno Arts and Culture Commission Strategic Goals as adopted.

Researches, submits and administers applicable federal, state and local grants.

Maintains close working relationships with other City departments and contractors (project managers, architects, construction contractors, designers, etc...).

Develops and partners with Public Works on public art projects for City capital improvement projects involving the design and integration of artwork into the construction of public sites and buildings.

Manages public art projects at various stages of development (development of objectives and program parameters, writing requests for qualifications and request for proposals, oversight of selection process, artist and community outreach).

Manages all phases of the design, fabrication and installation of the artwork.

Serves in a consultative role on art project designs, specifications, construction methods and materials to artists, the Arts Commission, and others as required.

Attend and participate in professional organizations; maintain awareness of new trends and developments in the field of arts administration and public art; incorporate new developments as appropriate.

Prepares a variety of correspondence, regular reports, meeting minutes, press releases, outreach materials, and other written materials.

Administers artist contracts; project payments, and monitors the program's budgets and correspondence.

Administers contracts for consultant services related to public art program and Arts, Culture and Events activities such as consultant fine art picture framer, art installer, graphic designer and videographer.

Administers contracts including written and oral correspondence regarding contract compliance, and review and approval of completed work.

Assist with the coordination, inventory and maintenance of the City's collection of rotational artworks and temporary exhibitions in public spaces program.

Ensures proper operation and maintenance of the City's Public Art Collection and Galleries.

Schedules maintenance for assigned areas including cleaning, sweeping and vacuuming; maintains records and develop reports concerning public art activities.

Prepares and administers written and visual material for the Arts, Culture and Events websites, social media, brochures, e-blasts and other promotional item. In conjunction with OCCE.

Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations.

Prepares reports and makes presentations.

Organizes and maintains project files, visual documentation and historical records.

Initiates public relations efforts and orchestrates all events related to project promotion. In conjunction with OCCE.

Attends the Reno Arts & Culture Commission and applicable Committee meetings as needed.

Acts for the Arts, Culture and Events Manager in his/her absence.

Oversees and coordinates various operations, services, and activities of the public art program.

Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing assigned public art services; implements policies and procedures.

Coordinates and promotes assigned public art programs and activities; participates in recruiting, selecting, training, motivating, and evaluating assigned part-time, contractual, and volunteer employees; provides staff training; works with employees to correct deficiencies; evaluates assigned staff; initiates disciplinary procedures as appropriate.

Monitors activities for the City's Public Art program; ensures adherence to sage work practices and procedures, in conjunction with Public Works (capital projects). Monitors program performance, recommends and implements modifications to systems and procedures.

Collects and accounts for program fees and registration; maintain appropriate financial records and prepares municipal, state and federally mandated reports.

Assists in the coordination and promotion of City sponsored events; hires and supervises food and beverage vendors, craft vendors and entertainment; arranges for rental needs including restrooms and lighting for specific art related programs (may not supplant City business license program).

Develops and maintains a handbook on special event permit processes and procedures; responds to inquiries regarding special events permit processes; hold special meetings to review special events permits; evaluates and revise policies.

Maintains records and develops reports concerning new or ongoing Public Art programs and program effectiveness; prepares statistical reports as required.

Participates in the preparation and administration of assigned budget; submits budget recommendations; monitors expenditures.

Uses standard office equipment, including a computer, in the course of the work; may drive a personal motor vehicle to attend meetings and visit off-site locations.

Demonstrates courteous and cooperative behavior when interacting with elected officials, clients, visitors, and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Performs related duties as required.

Minimum Qualifications

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Basic operations, services and activities of running a gallery and/or a public art program.

Methods and techniques of planning, organizing, implementing, and coordinating assigned public art program, activity, and classes.

Contemporary art and related issues, and in particular, knowledge and familiarity of the theory, principles, practices and procedures cultural, visual, and performing arts planning and administration.

Cultural needs of various age groups.

Principles and procedures of implementing and directing public arts and cultural service programs and the development of such programs through community participation.

Principles and practices of governmental agency budget development, administration, implementation and reporting.

Principles and practices of grant writing, fundraising and contract management.

Principles and practices of Public Art Program development and implementation.

Methods and techniques of special events planning and coordination.

Principles and practices of coordinating, maintaining and scheduling facilities.

Marketing theories, principles and practices and their application to the Public Art Program.

Program content for specialized community activities.

Techniques used in public relations and customer services practices.

Basic methodology of organizing groups, programs, and services participating in public art programming.

Rules and equipment used in a public art program.

Office procedures, methods, and equipment including computers.

Computer applications related to the work, including Word, Excel, Access, etc.

Basic public personnel, procurement and contract administration practices.

Principles and procedures of record keeping.

Principles of business letter writing and basic report preparation.

Principles and practices of fiscal, statistical, and administrative research and report preparation.

Basic principles of municipal and/or government budget preparation and control.

Basic principles of supervision, training, and performance evaluation.

Appropriate safety precautions and procedures within the area of assignment.

Pertinent federal, state and local laws, codes and regulations.

Ability to:

Coordinate and direct a public art program.

Develop and implement public art programs, involving the design and integration of artwork into the construction of public sites and buildings.

Assist in the coordination and promotion of City sponsored events.

Develop, coordinate, organize, and conduct public art program, activities, events, and classes.

Recruit, select, train, and evaluate part-time, contractual, and volunteer staff.

Supervise, direct, and coordinate the work of part-time, contractual, and volunteer staff.

Manage art projects at various stages of development.

Manage all phases of the design, fabrication and installation of the artwork.

Understand community needs in the public art program and evaluate activities according to those needs.

Work well independently and with team members.

Recommend and implement goals and objectives for providing public art program services.

Elicit community and organizational support for public art programs.

Establish and maintain cooperative relationships with those contacted in the course of work.

Communicate effectively at all levels within and outside the Agency.

Interpret and explain City policies and procedures related to the Public Arts Program.

Allocate limited resources in a cost effective manner.

Respond to requests and inquiries from the general public.

Assist in the preparation and administration of assigned budget.

Operate office equipment including computers.

Maintain program related records, statistics, and documents.

Prepare clear and concise schedules and reports.

Work in a team-based environment to achieve common goals.

Coordinate multiple projects and complex tasks simultaneously.

Meet the physical requirements to safely and effectively perform the assigned duties.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

A Bachelor's degree from an accredited college or university with major course work in Arts, Fine Arts, Art History, Arts Administration, Cultural Planning, Public Administration or a related field.

Experience:

The equivalent of three years full-time professional experience in public arts programs, including experience working with the regional artists' community. (Additional professional experience in public arts programs may be substituted for the education on a year-for-year basis).

License or Certificate:

Possession of an appropriate, valid driver's license.

Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions and work and/or walk on various types of surfaces including slippery or uneven surfaces; extensive public contact; incumbents may be required to work extended hours including evenings and weekends.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and recreation facility setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of transportation; and to verbally communicate to exchange information. Visual acuity (including color) is required and hearing sufficient for duties related to management of performing arts and music.

Other Requirements

C21

Unrepresentated

?JD 11/2018

BENEFITS IN BRIEF

Please Note: The following benefits are currently under review and subject to change at any time.

No state income tax.

Nevada PERS retirement plan. Vesting in 5 years.

No social security participation (1.45 % Medicare deduction required).

City paid medical, dental, and vision insurance; 100% employee coverage and 55% dependent coverage.

City paid long term disability insurance and life insurance.

Twelve paid holidays.

Deferred compensation plans 457 and 401(a) with up to a 5% City match available.

Vacation leave accrued at 4 hours per bi-weekly pay period.

Sick leave accrued at 4 hours per bi-weekly pay period.

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